Hill Data Systems Limited (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This privacy notice explains how we collect, use, and protect your personal data when you visit our website (www.hilldatasystems.co.uk) or engage with us for IT support and managed services.
Hill Data Systems Limited is a company registered in England and Wales.
We are the “data controller” for the personal information we collect through this website and our business operations.
Data you give us directly:
Data collected automatically:
| Purpose | Lawful Basis (UK GDPR) |
|---|---|
| Responding to enquiries and providing service information | Legitimate interests (managing business enquiries) |
| Delivering IT support, managed networks, and telephony services | Contract (fulfilling our service agreement with you) |
| Financial record-keeping, invoicing, and tax compliance | Legal obligation (HMRC / statutory requirements) |
We do not sell your data. We may share necessary data with trusted cloud and IT service providers (such as Microsoft Office 365) or professional advisors (accountants/auditors) strictly to deliver our services or meet legal obligations.
Your data is primarily processed within the UK. Where third-party cloud tools process data internationally, appropriate UK-approved safeguards (such as standard contractual clauses or adequacy decisions) are applied.
Under the UK GDPR, you have the right to access, correct, erase, or restrict the processing of your personal data, as well as the right to data portability and the right to object.
Our website uses strictly necessary cookies required for core site security and operation. We do not use analytics, tracking, or advertising cookies, and therefore a cookie consent banner is not required.
If you have any concerns about how we handle your data, please contact us directly at dataprotection@hilldatasystems.co.uk. We acknowledge complaints within 5 working days and aim to resolve them within 30 calendar days.
If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk or by calling 0303 123 1113.